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1. How do I become an FEFPA
Sponsor/Exhibitor?
The sponsorship application form may be found on the FEFPA
website within the Sponsor Information
section. This form must be completed and sent with payment
to the address shown on the form or faxed with the appropriate
credit card information.
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2. Do I need to become a member of FEFPA
to be a sponsor or to register for a conference?
FEFPA no longer charges membership dues. Individuals who
registered for FEFPA conferences are entitled to registration
listings and all conference materials. Therefore, membership
applications and fees are no longer necessary to become a
sponsor or register for a conference.
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3. How many free registrations are received
for each sponsorship category?
Gold Sponsors - 3 free registrations for one summer and the
following winter conference constituting the sponsorship year.
Silver Sponsors - 2 free registrations for one summer and
the following winter conference constituting the sponsorship
year.
Bronze Sponsors - 1 free registration for one summer and
the following winter conference constituting the sponsorship
year.
Exhibitors - 1 free registration for one summer and the following
winter conference constituting the sponsorship year.
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4. What are the benefits of sponsorship
and exhibiting?
Please see the Sponsor Application
Form located within this section for detailed benefits
for each level of sponsorship.
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5. What is the time frame for sponsorship?
Annual sponsorship is from March to March and consists of a Summer Conference and a Winter Conference the following calendar year. A sponsor for years 2008-2009, for example, would attend the Summer 2008 and Winter 2009 conferences. The sponsorship would be acknowledged in the Fall 2008 and Spring 2009 FEFPA newsletter. In March of each year, the sponsor web pages are revised to reflect new changes.
Please send a jpeg version of your company logo, contact information, and a description of your services to info@fefpa.org for our sponsor listings. Use current sponsor pages as a reference.
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6. What is the size of each exhibit booth?
Booths are 8' x 10'. Gold Sponsors receive two adjacent 8' x 10' booth spaces.
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7. How much are additional registrations
for sponsors/exhibitors?
Additional registrations for each conference may be purchased
at the sponsor rate, which will be published on the registration
form for the conference.
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8. How are exhibit spaces assigned?
Exhibit spaces are assigned in the order of the dates checks
have been received. The procedure is handled via email by
the sponsor representative, Melanie Cornell, with each of
the sponsors and exhibitors.
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9. What are the hours for exhibiting,
set-up and break-down?
Set-Up
Exhibit Area set-up begins on the day before the conference
begins and runs from 2:00 p.m. until 7:00 p.m. and runs thru
the opening day of the conference from 7:00 a.m. until 11:00
a.m.
Conference Exhibit Hours
The Exhibit Area is open for conference attendees at specified
events on the conference program to include:
Opening Day - Luncheon
Opening Day - Afternoon Break
Opening Day - Reception
Second Day - Breakfast
Second Day - Morning Break
Second Day - Luncheon
Second Day - Afternoon Break
Second Day - Reception
Third Day - Breakfast
Third Day - Exhibit Area Breakdown (after breakfast until
1:00 P.M.)
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10. Are additional representatives from
my company allowed to work in our booth without being registered
for the conference?
Yes, however, please note that the individuals who are not
registered will not receive conference name badges, conference
packages or tickets for any of the food and beverage events.
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11. Once I have completed the sponsors
application form and with payment, do I still need to register
conference attendees from my company?
Yes, you must register each individual from your firm for
the conference via our on-line registration process. There
is a category for your "free registrations" for
each sponsorship level.
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12. How do I order additional furnishings,
equipment, electrical services, etc. for my exhibit area?
The FEFPA authorized convention services company is BH&L.
Shortly after you have selected your space, you will receive
a packet of information via email related to these furnishings
and services.
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13. What are FEFPA policies and procedures
for scheduling non-conference related entertainment and events
for conference attendees?
If your company would like to host an event or entertain
conference attendees, you must do so during hours when there
are no FEFPA Conference sessions, activities or events.
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For additional information or questions, please contact Melanie
Cornell, FEFPA Associate Member Representative, mcornell@hksinc.com
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